Landlords GUIDE

Managing Reactive Repairs Across Multiple Properties

A practical workflow for triaging and tracking maintenance requests.

Quick answer

Good repair management starts with consistent information: property, occupier contact, symptoms, urgency, access and photographs where useful.

Understanding the issue

Good repair management starts with consistent information: property, occupier contact, symptoms, urgency, access and photographs where useful.

What to check

Separate genuine emergencies from routine work, keep an audit trail of decisions and communicate appointment windows clearly.

When to get advice

Using one system for job status, documents and follow-up reduces duplicated calls and makes overdue work easier to spot.

Safety first

This is general information, not a substitute for inspecting your property. Do not work on gas equipment or live electrical parts unless appropriately qualified. If there is immediate danger, call 999. If you smell gas or suspect a gas escape, leave the affected area and call the National Gas Emergency Service on 0800 111 999 from a safe location. Do not operate electrical switches or use naked flames.

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